Snap a photo, upload a scan, or forward a PDF. ClarionOps pulls out the vendor, date, totals, tax, and line items — from any format, any device.
Start Your Free TrialManual document processing creates bottlenecks at every stage of the accounting workflow.
Receipts show up as phone photos, scanned PDFs, and paper — with no single format to standardize on.
Typing out vendor name, date, amount, and tax from a photo by hand is slow and easy to get wrong.
A receipt that's just an image sitting in a folder isn't accounting data — it still has to be coded by hand.
Receipts collected in the field get lost between the job site and the office.
There's no way to tell what's been processed and what's still sitting in someone's camera roll.
ClarionOps eliminates all of this — one workflow from submission to accounting sync, with approval controls at every step.
ClarionOps doesn't just OCR text off a page — it pulls structured fields: vendor name, transaction date, due date, subtotal, tax, total, currency, payment method, and individual line items. Every format works the same way, whether it's a phone photo or a scanned PDF.
The same work — done by the workflow, not by hand.
Photos, scans, and paper receipts in a dozen formats
Any image or PDF processed the same way — JPG, PNG, TIFF, or a scanned document
Hand-typing vendor, date, amount, tax
Vendor, date, due date, totals, tax, and line items extracted automatically
Extracted data still needs manual account coding
Matched to your QuickBooks vendors and accounts automatically
Receipts lost between job site and office
Uploaded from any device the moment they’re collected
Every submission moves through the same pipeline — from submission to accounting sync.
Upload a photo, forward an emailed invoice, or enter your own — like hours worked.
If it’s an image, structured data is pulled automatically — vendor, dates, amounts, line items.
A project manager may review first. Accounting always reviews before anything moves forward.
Once approved, entries map to your QuickBooks vendors and accounts and sync directly.
Automation does not remove control — it enforces it.
Define who reviews what. Only authorized approvers can advance entries through the workflow.
Every document, mapping decision, approval, and rejection is logged with timestamp and user.
Nothing reaches your accounting system without passing through the defined approval workflow.
Approvers see the full submitted document — vendor, amounts, line items — before signing off. Mapping to QuickBooks happens as its own step, after approval.
The workflow layer sits between your documents and your accounting system. Approved entries sync automatically.
Bills, purchases, and vendor credits sync directly. Vendor and account mapping resolves against your actual QuickBooks data.
The mapping and approval workflow is designed to connect to additional accounting platforms. QuickBooks Online is available today.
Nothing posts to your accounting system without explicit approval. The integration layer enforces the approval workflow as a gate.
Built for teams where document volume is real and bookkeeping bandwidth is limited.
Crews collecting receipts on job sites who need a fast way to get them into the accounting workflow without a trip back to the office.
Businesses processing large numbers of receipts weekly who need extraction to keep pace without adding bookkeeping hours.
Companies with receipts coming from multiple sites who need one consistent processing workflow.
A full audit trail from receipt to posted entry.
Automate expenses and see where the money goes.
Built specifically for QuickBooks Online.
Match invoices to your real POs and terms.
Forward a receipt, get a reviewed entry back.
One workflow for expenses and time.
A real second approval gate, every time.
Budget vs. actual per project, no PM platform needed.
Flagged before approval, with a link to the original.