Submit an expense document. ClarionOps extracts the data, routes it for approval, and maps it to your accounting structure — ready to post without manual entry.
Most teams aren't losing money to fraud—they're losing it to friction.
Documents arrive via email, photos, and paper—and sit in a pile until someone has time to deal with them.
Manual QuickBooks entry is slow, inconsistent, and easy to get wrong—especially across team members.
Project costs are tracked late, if at all. By the time you notice an overrun, the damage is done.
Approvals happen in email threads, disconnected from the actual financial data.
Month-end close becomes a fire drill. Hours reconciling what should have been handled continuously.
ClarionOps eliminates all of this. One workflow, from submission to accounting entry—with a human approval step in between.
ClarionOps doesn't stop at extraction. It routes for approval and gets entries into your books.
Upload a photo, forward an emailed invoice, or enter your own — like hours worked.
If it’s an image, structured data is pulled automatically — vendor, dates, amounts, line items.
A project manager may review first. Accounting always reviews before anything moves forward.
Once approved, entries map to your QuickBooks vendors and accounts and sync directly.
Not just a receipt scanner. ClarionOps covers every step from submission to accounting entry.
Handles receipts, invoices, and vendor bills. OCR plus structured data extraction pulls information from any document format—accurately.
AI matches vendors and accounts against your actual QuickBooks data — refined by mapping rules you define. Not generic guesses.
Role-based routing decides who reviews what — including a second review gate for team-submitted expenses. Nothing posts without it.
Assign expenses to projects and cost centers, with spend-vs-budget visibility whenever you check — not just at month-end.
Spend by project, category, and vendor, budget vs. actual, and where approvals are slowing you down — from real transaction data.
Log hours against a project and turn unbilled time into an invoice, through the same review and approval workflow as any document.
Native QuickBooks Online sync today — vendors, accounts, tax codes, purchase orders, and bill posting. Built to connect to additional platforms.
Every document, mapping decision, and approval action is logged with who did it and when — a complete record for every entry in your books.
Every document is checked against what’s already in the system — an exact file match or a re-scan of the same invoice — and flagged before approval, not after.
Built for teams where expense volume is high and bookkeeping bandwidth is limited.
Contractors and specialty trades (5–30 employees) that track costs by job and need expenses tied to the right cost center — also works well for agencies, consultancies, and field service teams with the same problem.
Accounting staff who need to reduce manual entry, improve categorization accuracy, and speed up month-end without adding headcount.
Firms handling bookkeeping for several businesses who need a faster, consistent way to process and post client expense documents.
No — mapping is matched against your actual QuickBooks vendors, accounts, and projects using AI plus any rules you’ve set, and you approve or override before anything posts.
Nothing posts to QuickBooks without your team’s explicit approval. Every document, mapping decision, override, and approval is logged in a full audit trail.
Submitted expenses from anyone without approval authority go through two review gates — a project manager, then an accountant — before they can post. Either can reject it with a reason.
No — ClarionOps works with whatever payment method or documents you already have. It’s an expense-processing layer on top of QuickBooks, not a replacement for your card program or project management platform.
Yes — multi-tenant architecture with isolated environments and role-based access control per client.
Not yet — QuickBooks Online is the current focus, with other platforms on the roadmap. Reach out from the contact page and we’ll notify you when support ships.
Nothing — every plan includes unlimited users. Pricing is based on document volume, so growing your team never triggers a price increase.
QuickBooks Online Advanced now offers an add-on construction module with job costing. What it doesn’t have is a dedicated review-and-approval queue for extracted documents, or vendor mapping rules built from your own history — and switching later means starting that history over, not just picking a similar tool.
Free for 30 days. No credit card required.
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