Every approved expense is assigned to a project and cost center automatically, with budget vs. actual visibility whenever you check — no Buildertrend or Knowify required.
Start Your Free TrialManual document processing creates bottlenecks at every stage of the accounting workflow.
Project costs live in a spreadsheet that’s out of date the moment someone forgets to update it.
By the time a project’s numbers get reconciled at month-end, an overrun has already happened.
Assigning an expense to the right project and cost center means someone re-keying it after the fact.
A full construction management platform is a lot to adopt just to get job-costing visibility.
Nobody can say which project is actually profitable without pulling a manual report.
ClarionOps eliminates all of this — one workflow from submission to accounting sync, with approval controls at every step.
ClarionOps assigns every approved expense to a project and cost center as part of the same workflow that extracts, maps, and syncs it to QuickBooks — no separate system, no re-entry. Each project carries its own budget, and spend-vs-actual is available whenever you check, broken down by category and vendor.
The same work — done by the workflow, not by hand.
Spreadsheet-tracked project costs, updated by hand
Every approved expense assigned to a project and cost center automatically
Budget overruns discovered at month-end
Budget vs. actual per project, visible whenever you check
A full PM platform just to get job costing
Job-costing visibility built into the same workflow that processes your expenses
No breakdown of what’s driving project cost
Spend by category and vendor within each project
Every submission moves through the same pipeline — from submission to accounting sync.
Upload a photo, forward an emailed invoice, or enter your own — like hours worked.
If it’s an image, structured data is pulled automatically — vendor, dates, amounts, line items.
A project manager may review first. Accounting always reviews before anything moves forward.
Once approved, entries map to your QuickBooks vendors and accounts and sync directly.
Automation does not remove control — it enforces it.
Define who reviews what. Only authorized approvers can advance entries through the workflow.
Every document, mapping decision, approval, and rejection is logged with timestamp and user.
Nothing reaches your accounting system without passing through the defined approval workflow.
Approvers see the full submitted document — vendor, amounts, line items — before signing off. Mapping to QuickBooks happens as its own step, after approval.
The workflow layer sits between your documents and your accounting system. Approved entries sync automatically.
Bills, purchases, and vendor credits sync directly. Vendor and account mapping resolves against your actual QuickBooks data.
The mapping and approval workflow is designed to connect to additional accounting platforms. QuickBooks Online is available today.
Nothing posts to your accounting system without explicit approval. The integration layer enforces the approval workflow as a gate.
Built for teams where document volume is real and bookkeeping bandwidth is limited.
Construction firms, agencies, consultancies, and field service teams that need job-costing visibility without adopting a construction PM platform.
Accounting staff who need budget vs. actual per project without building a manual reporting process.
The people accountable for a project’s numbers, who need to know where it stands before month-end, not after.
A full audit trail from receipt to posted entry.
Turn any receipt into structured accounting data.
Automate expenses and see where the money goes.
Built specifically for QuickBooks Online.
Match invoices to your real POs and terms.
Forward a receipt, get a reviewed entry back.
One workflow for expenses and time.
A real second approval gate, every time.