Send receipts to an email address and automate extraction and accounting entry preparation.
Try Email IngestionManual document processing creates bottlenecks at every stage of the accounting workflow.
Receipts forwarded by email are manually reviewed, extracted, and entered into accounting one at a time.
Email inboxes are not accounting systems — there is no workflow, no status tracking, and no audit trail.
Data from emailed receipts must be manually re-keyed into accounting software after extraction.
There is no controlled path from an emailed receipt to a posted accounting entry.
Email-based processes have no approval layer — items move directly from inbox to manual entry with no controls.
ClarionOps eliminates all of this — one workflow from document ingestion to accounting sync, with approval controls at every step.
The same work — done by the workflow, not by hand.
Emailed receipts requiring manual action to process
Automatic ingestion and structured data extraction
Manual re-keying of data from email attachments
Extracted and mapped accounting data ready for review
No visibility into processing status
Status-tracked approval pipeline from receipt to posted entry
No audit link between email receipt and accounting entry
Original email receipt linked to the final accounting entry
Every document moves through the same six-stage pipeline, from ingestion to accounting sync.
Documents arrive via email, upload, or system import. All formats and sources are accepted.
Structured data is pulled from every document — vendor, amounts, line items, and dates.
Vendor names, tax totals, and line item data are standardized for accounting.
Normalized data is matched to your accounting structure — vendors, accounts, and cost centers.
Entries are routed to designated approvers before any posting occurs.
Approved entries are posted directly to your accounting system.
Automation does not remove control — it enforces it.
Define who reviews what. Only authorized approvers can advance entries through the workflow.
Every extraction, mapping decision, approval, and rejection is logged with timestamp and user.
Nothing reaches your accounting system without passing through the defined approval workflow.
Approvers see the full document and mapped accounting data before any entry is posted.
The workflow layer sits between your documents and your accounting system. Approved entries sync automatically.
Bills, purchases, and vendor credits sync directly. Vendor and account mapping resolves against your actual QuickBooks data.
The mapping and approval workflow is designed to connect to additional accounting platforms. QuickBooks Online is available today.
Nothing posts to your accounting system without explicit approval. The integration layer enforces the approval workflow as a gate.
Built for teams where document volume is real and bookkeeping bandwidth is limited.
Organizations where receipts and vendor documents are primarily received or forwarded by email and need an automated path into the accounting workflow.
Teams where employees and vendors send documents by email and there is no centralized upload process in place.
Professional services firms receiving billable expense receipts by email who need to extract, approve, and post them without manual re-entry.