Expense documents and logged time both move through the same extraction, mapping, and approval pipeline on their way into QuickBooks.
Start Your Free TrialManual document processing creates bottlenecks at every stage of the accounting workflow.
Expense processing and time tracking live in separate tools with separate approval processes.
Turning logged hours into an invoice means exporting to yet another system.
Approvers have to check multiple places to see everything waiting on them.
There's no single audit trail spanning both expenses and billable time.
Month-end means reconciling two disconnected workflows instead of one.
ClarionOps eliminates all of this — one workflow from submission to accounting sync, with approval controls at every step.
Log hours against a project, and when it's time to bill, turn unbilled entries into an invoice — which then goes through the exact same mapping, approval, and QuickBooks-sync pipeline as any receipt or vendor bill. One workflow, one audit trail, whether it's an expense or an hour.
The same work — done by the workflow, not by hand.
Separate tools for expenses and time tracking
One workflow for both, from intake to QuickBooks
Manually turning hours into an invoice
Unbilled time entries become an invoice in a few clicks
Approvers checking multiple systems
Expenses and time entries reviewed in the same place
Two audit trails to reconcile
One logged history spanning documents and time
Every submission moves through the same pipeline — from submission to accounting sync.
Upload a photo, forward an emailed invoice, or enter your own — like hours worked.
If it’s an image, structured data is pulled automatically — vendor, dates, amounts, line items.
A project manager may review first. Accounting always reviews before anything moves forward.
Once approved, entries map to your QuickBooks vendors and accounts and sync directly.
Automation does not remove control — it enforces it.
Define who reviews what. Only authorized approvers can advance entries through the workflow.
Every document, mapping decision, approval, and rejection is logged with timestamp and user.
Nothing reaches your accounting system without passing through the defined approval workflow.
Approvers see the full submitted document — vendor, amounts, line items — before signing off. Mapping to QuickBooks happens as its own step, after approval.
The workflow layer sits between your documents and your accounting system. Approved entries sync automatically.
Bills, purchases, and vendor credits sync directly. Vendor and account mapping resolves against your actual QuickBooks data.
The mapping and approval workflow is designed to connect to additional accounting platforms. QuickBooks Online is available today.
Nothing posts to your accounting system without explicit approval. The integration layer enforces the approval workflow as a gate.
Built for teams where document volume is real and bookkeeping bandwidth is limited.
Finance teams handling growing document and time volume who need one structured workflow, not two.
Businesses that bill both expenses and time and need both handled — and approved — consistently.
Businesses managing expenses and time across departments or entities who need a centralized, auditable workflow.
A full audit trail from receipt to posted entry.
Turn any receipt into structured accounting data.
Automate expenses and see where the money goes.
Built specifically for QuickBooks Online.
Match invoices to your real POs and terms.
Forward a receipt, get a reviewed entry back.
A real second approval gate, every time.
Budget vs. actual per project, no PM platform needed.
Flagged before approval, with a link to the original.